Link to Queensland Government (www.qld.gov.au)
QOOL  Queensland Cancer Control Analysis Team

Integration

Background

QCCAT routinely collects clinical and demographic data from various systems within Queensland Health and combines this data using sophisticated and extensive matching and linking processes to create patient cancer records. Using a phased approach QCCAT will integrate this data into QOOL to assist with completion of the patient record.

Integrated data types and sources

 
Data type Source systems* Data elements Last record update
Demographics QCR & QHAPDC Name, DOB, URNs, Address, Medicare number, Indigenous status, Marital status March 2015
Death QCR & QHAPDC Death date, Cause of death, Inpatient death March 2015
Surgical QHAPDC Admit date, Discharge date, Surgery date, Surgical facility and surgical procedure* March 2015
Radiotherapy Public ‐ RBWH, Mater, PAH & Townsville
ROQ ‐ Toowoomba, Cairns & Gold Coast
Oceania ‐ Sunshine Coast, Bundaberg & Fraser Coast
Facility, Start date, End date, Prescribed dose/fractions and received dose/fractions, Cancer site, Treatment site May 2015
*Qld Heatlh Admitted Patient Data Collection (QHAPDC)
*Qld Cancer Registry (QCR)
*Radiation Oncology Qld (ROQ)
*Surgical procedures consist of selected surgeries that are routinely performed for oncology patients (QOOL surgical list)

How will it work?

Data from source systems will be integrated when the QOOL patient record is loaded. The data is highlighted purple at the field level and so easily identified as data that has been added to QOOL through our integration process. Data entered by QOOL users remains grey. The date of the last integration is recorded at the bottom of each page.

Surgical and Radiotherapy treatment data

The treatment data is matched to the patient and not a specific cancer, so all cancer surgery and radiotherapy data that is linked to the patient will be available for viewing, no matter what cancer profile you have loaded.

How up-to-date will the data be?

Data type Date range
Demographics 1982 - March 2015
Death 1982 - March 2015
Surgical 2000 - March 2015
Radiotherapy* 2000 - May 2015
*Source dependent

Each source system has different quality processes that are run prior to releasing data so this means that data will be delayed.

How does this help my Multidisciplinary team?

  • Increased treatment information available for local quality and safety projects
  • Contributes to improved communication between teams, especially for regional & rural facilities
  • Decreased data entry

Teams will be able to use this data for local quality activities. As usual, if any data is being used for research, Ethics and PHA approval should be sort, click here for details. If data contributes to publications please note the citation guidelines.

What do I do if the data seems incorrect?

Our matching and linking processes have been extensively tested but there remains a small chance of mismatched patients. Integrated data is able to be deleted but please contact QCCAT if you find something that does not seem right so that we can investigate our methods and processes and assist you with managing the patient's record.

What's next?

The next phases for integration are already on the drawing board. This includes integration of systemic therapy and diagnosis data and improving the process for matching and linking and integrating data to ensure a regular, reliable and timely process.

Last updated: May 28, 2015
© The State of Queensland, Queensland Health (QCCAT), 2013